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(1) Job Title
It is important that this document contains the
current job title.
(2) Effective Date
The effective date is the date the job description
was created,. Not the date the candidate is hired. Some
job descriptions remain the same for a long time while
others change often.
(3) Works Status
It is important to know work status for the position
because it could impact salary discussions and benefit
packages. Only one of the Status boxes should be checked.
(4) Exempt
Every job should have an exempt or non-exempt
designation. This is important to determine how employees
are paid.
(5) Organizational Location (Department)
Should be defined clearly. It helps when defining
reporting structures.
(6) Reports to:
This should be the person to whom the title for this
particular job reports to.
(7) Supports
A list of all job titles that report to the
person/position.
(8) General Summary
A high level explanation of the responsibilities of
the job should be described here. It is important to
describe that type of supervision should be spelled out
here. (Example: under general direction from the
Marketing Director…)
(9) Principle Duties and Responsibilities
Usually ten essential functions are described here in
sentence format using bullets.
(10) Job Specifications
Are used to describe the knowledge, skills and
abilities that the employee must demonstrate for
successful on-the-job performance.
(11) Knowledge
Knowledge that the candidate/employee has that is
relevant for this particular job title/function.
(12) Disclaimer
Disclaimer is statement that is used to specify that
all of the requirements for this job title may not be
included in this document. See example below.
(Example: The preceding job description has been designed
to indicate the general nature and level of work
performed by employees within this classification. It is
not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities
and qualifications required of employees assigned to this
job…)
Review and Approval Section: This portion of the
job description is used for official signoff by the line
or staff manger that this is the current and acceptable
job description for the title specified above. This
section includes space for by signatures and dates.
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